Administrative Support Assistant - Melville New York

Company: Company Confidential
Location: Melville, New York
Posted On: 10/31/2009

Responsible for the administrative coordination of day to day activities for managers and/or teams, including calendar management, travel arrangements, expense processing, budget management and record keeping. May act as a liaison for external agencies/vendors, specifically for billing-related issues, and for his or her department to resolve issues or answer questions. Position requires multi-tasking.

Responsibilities:


Arrange travel accommodations and itineraries for managers or team. Manage several calendars and schedule meetings. Coordinate meetings and events by booking rooms, preparing materials, and pursuing technology solutions to facilitate business agendas.
Support managers and teams by assisting in day-to-day logistics (work orders, computer/phone issues, supplies). Answer questions and resolve problems for the internal team and cross-functionally as it relates to department specialty.
Track information such as organizational charts, meeting notes, project and program documents. Assist in the creation of documents, spreadsheets and presentations for projects and programs.
Process travel and general expenses for managers and teams. Maintain contracts and invoices for tracking cost center budgets.
Assist in team prioritized projects and programs. More...

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